UEA Digital Repository FAQ

Introduction

What is the EPrints repository for?

To collect the research output from UEA, increase its visibility and make it available to a wider audience via the web. The repository stores publication data and, where copyright permits, full text.

Other repositories may also collect teaching materials, or share earlier versions of papers internally.

Why should I put my refereed papers into a repository?

  • To make them internationally available
  • To increase the impact of your work
  • To meet funder requirements (eg UK research councils require that research results are made openly available)
  • To be found easily via Google and other search engines as well as specialised scholarly search engines such as OAIster
  • To preserve the digital copy in the longer term

Adding Papers

How do I deposit?

  • If you are a member of UEA academic or research staff, you can deposit your research using PURE. For help with using PURE to update your publications, please contact openaccess@uea.ac.uk .

How do I export from EPrints?

There are a variety of export options available eg Bibtex, csv, RSS.

Searching for Papers

How do I search EPrints?

  • There are 2 options - simple or advanced.
  • Use the simple option to find a single term eg 'semantics'. This simple option does not currently easily allow multiple name searches, so use the advanced search or the 'Browse by UEA Author' option to check for individual's lists of publications. The next version of Eprints will have an improved search facility.
  • The advanced option allows combination of terms such as author and keyword. It will also permit you to find specific categories of records such as all pre-print items by an author and/or school.

Who can access the articles on the repository?

  • Anyone with access to the internet; there are no other restrictions.

How will people find my articles?

  • Search engines (Google and Google Scholar crawl EPrints)
  • Via the EPrints Webpage

What if I can't see my uploaded publications data in the ‘live’ version of the digital repository?

  • Please contact openaccess@uea.ac.uk.

Managing Copyright

What about publisher's copyright?

We are keen to provide open access to UEA research where possible. The open access movement has been growing gradually for a number of years, and publishers are engaging with it. Many now allow publication of peer reviewed final drafts, or even the publisher's version. To find out more check the Sherpa/Romeo resource of publisher copyright policies.

Who will check copyright?

It is usual that the author of the research will check the copyright agreement signed with the publisher, or you can also check the Sherpa/Romeo resource which provides a comprehensive list of publisher copyright policies. If you have a copyright query, please contact your faculty librarian

Is there an option to retain my copyright?

  • Keep copies of your pre-published pdfs etc in case these can be added to the repository
  • See the JISC/SURF Copyright Toolbox for useful advice and sample licences

Managing and Editing Papers

What am I able to do in EPrints?

You can use EPrints to search for research publications. Uploading publications to EPrints is now managed using PURE.

If I have co-authored an article, who is responsible for uploading the publications record?

  • All authors have a responsibility to ensure that publications are uploaded to PURE. However, it is expected that in the majority of cases this will be done by the corresponding author or the main UEA author.

How can I be sure no one will delete my records?

  • Only Administrators can delete records.

For more information on Repository Policies, visit the Repository policies page.

If you have any queries, please contact pure@uea.ac.uk.